KPMG Spark Blog
As a business owner, you probably don’t have a lot of time to spend analyzing your financial data. By taking a few minutes each month to track just four important metrics, you can understand where your business is performing well and quickly spot areas of concern. Let’s look more closely at these four financial indicators that are critical for most companies.
As a business owner, you probably don’t have a lot of time to spend analyzing your financial data. However, by taking a few minutes each month to track just four important metrics, you can understand where your business is performing well and quickly spot areas of concern.
Each organization and industry is unique, of course, and so the most important metrics to track monthly can depend on your business. However, the following four financial indicators are critical for most companies. The indicators are generally applicable to B2B (business to business) companies but may be relevant for B2C (business to consumer) companies as well.
Customer concentration looks at of how much of your company’s revenue is from your top customers—and essentially shows you how dependent you are on those customers. As with your personal investments, it’s risky to place all your eggs in one or two baskets. Ideally, you want your business revenue spread across several different customers, so that if one customer relationship ends, you still have plenty of other revenue sources.
It’s worth spending a little time each month quantifying how much of your revenue comes from your top three or five customers, says Bradley Sprong, a Partner and the private industry tax leader with KPMG LLP. “Ask yourself: if you were to lose a customer that provides one-third of your revenue, how would your business survive until you replaced that business?” he says.
How much risk you’re willing to take when it comes to customer concentration is ultimately up to you—but by knowing what percentage of your total revenue your top customers comprise, you can take steps to diversify and broaden your customer base to reduce risk.
Gross margin is the difference between revenue and the cost of goods sold, expressed as a percentage. Here’s a simple example: Say you sell a product for $5 that cost you $2 to make, resulting in a net of $3; your gross margin would be 60% ($3 divided by $5).
Knowing your gross margin for individual products or services can help you focus your attention on the right parts of your business, Sprong says. For example, if you find that one product has a 40% gross margin while another’s margin is just 5%, you may want to spend more effort and resources on the product with the higher margin.
Cash is king, as the saying goes — and you want to make sure your business always has enough on hand to cover your expenses and protect it in case of an economic downturn or emergency.
To do this, you’ll want to calculate how many times your current cash balances will be able to cover your expected expenses, says Jeannette Hobson, group chair with Vistage International, a peer mentoring organization for business owners and executives. For example, if your usual monthly operating expenses are $2,000 and you currently have $5,000 in the bank, you should be able to cover expenses for the next two and a half months—even if your revenue declines a lot or your customers don’t timely pay the receivables they owe to you.
Again, there’s no standard cash-balance-versus-monthly-expenses multiple that every business needs to adhere to but, generally speaking, you want to have enough cash to cover at least three months’ worth of expenses, Hobson says. And if you don’t have that, you may want to get a credit line or loan that can be relied on in case of a cash shortfall.
Particularly for uncertain economic times, it’s important to know that your cash can cover your expenses if revenue isn’t consistent.
Accounts receivable aging is simply a list of your current unpaid invoice balances that shows how long they’ve been outstanding. It’s important to follow this, Sprong says, because it can help you identify potentially problematic customers and take corrective measures.
For example, if your accounts receivable aging report shows that a customer has been slower to pay you, it could indicate that the customer is having financial problems, he says. In that case, you’ll want to more closely monitor the status of your expected payments from that customer—and pursue the receivables more frequently and perhaps more aggressively.
Beyond calculating these metrics each month, watch for any longer-term changes or trends that may provide valuable insight. For example, declining gross margins could mean your costs are going up, your sales price is going down, or both. It may be worth a closer look at strategies for improving those margins.
The key, of course, is having real-time financial data that enables you to make informed decisions. KPMG Spark, which provides a real-time accounting solution along with a human bookkeeper, makes it easy. Your bookkeeper manages your books and can run reports for you and answer any questions you may have—so you can focus on making better decisions and growing your business.
Want to find out how KPMG Spark can provide better financial insights for your business while making your accounting process easier and stress-free? Schedule a consult to learn more and find out if KPMG Spark is the right fit for your bookkeeping needs.
The views and opinions expressed herein are those of the author and do not necessarily represent the views and opinions of KPMG LLP.
This blog article is not intended to address or provide advice concerning the specific circumstances of any particular individual or entity and does not constitute an endorsement of any entity or its products or services.
Some or all of the services described herein may not be permissible for KPMG audit clients and their affiliates or related entities.
The following information is not intended to be “written advice concerning one or more Federal tax matters” subject to the requirements of section 10.37(a)(2) of Treasury Department Circular 230. The information contained herein is of a general nature and based on authorities that are subject to change. Applicability of the information to specific situations should be determined through consultation with your tax adviser.
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